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Events Administrator

LOCATION: Royal Botanic Garden Edinburgh | SALARY: £22,000 | TYPE: Permanent

Events Administrator

We are currently on the hunt for an Events Administrator to join the Heritage Portfolio Team, who are part of the Sodexo Family, based at The Royal Botanic Gardens in Edinburgh.

At Sodexo Live! we bring people together, we create exceptional moments and lasting memories. We are a unique community of people mobilized to create live experiences that are unforgettable.

Reporting in to the Event & Operations Manager you will support with covering event administration so you will need great organising and planning skills. If you have experience in hospitality or events and have attention to detail, this could be the perfect opportunity for you.

This is a truly exceptional role, working in an amazing venue, delivering first class events throughout the year.

When you join Sodexo Live! you truly belong, you will have the opportunity to thrive with career and learning opportunities available across the organisation - we cant wait for you to join us! 

Main Responsibilities

  • Ensure that all events are accurately costed
  • Record and accurately communicate the event details and requirements to all departments and suppliers
  • Support with booking and admin for client menu tastings
  • Ensure the highest level of service and attention to detail is given to clients throughout the whole process
  • Utilise CRM system for pricing and planning events
  • Fully utilise ‘Priava’ for venue hire, event packages and diary updates for provisional/confirmed events
  • Be proficient in all event planning on ‘Priava’ and the client sales system to ensure all departments are fully aware
  • Be flexible and able to adapt to change of duties which could include working operationally at an event, race-day or retail outlet within one of Heritage Portfolio venues 

The Ideal Candidate

  • A dynamic individual with a can-do attitude and a results driven approach
  • A bright talented events specialist who thrives on delivering memorable experiences, can react quickly and is flexible to change
  • Someone who has an inbuilt attention to detail and efficiency, and who is also able to see the bigger picture
  • A real energy and enthusiasm to motivate a team in preparation for events
  • An ambitious, fun and positive individual who is an excellent communicator and immaculately presented but still wants to roll up their sleeves and get stuck in

To apply please click here

Heritage Portfolio Limited is an Equal Opportunities Employer

Please note that we are unable to acknowledge all applications, only those selected for interview will be contacted. Please note that if you have not been contacted within four weeks, you have not been selected for interview. Only those with a right to work in the UK will be considered.